Due Dates for June 7 Spotlight

Due Now

Due Now

• Online Events use primarily Voice-over-IP audio (not a conference call).
• Please use the best USB headset available to you. Quality matters!
• Please use a wired connection to the internet.
• Please use a good quality computer.

• One paragraph that describes the issue you will discuss
• One paragraph that describes how your session will address that issue
• 3 – 6 short objectives that complete the phrase: “In this session, you will learn:”

Completed

• Your 50 – 100 word biography will be posted on the website. We developed this bio from the information you provided.
• This bio can include information about you, your education, your experience, or your interesting projects.
• Your bio should not list your company’s products or services.
• If you need to make edits to your bio, please send your updates to Karyn Gleeson as soon as possible.

Please review

• If we do not have a current photo of you posted already, email Karyn Gleeson your photo in jpg, gif, or png format. We will use this both for the website and intro slides.
• Name the file Lastname_Firstname.jpg (or .gif or .png). For example, Smith_Mary.jpg.

Please review

• Visit Adobe’s Connect website.

Due Now

• Schedule your one-on-one prep time with your coach to prepare for your online session.
  
• Your technical set-up is crucial and will require a wired internet connection, a good quality USB headset, and a quiet place from which to present.
• Prepare your materials including creating polls, uploading files, and testing audio in Adobe Connect. There are many requirements for materials including; types of files, file sizes, and fonts used to name a few. Your coach will review with you the requirements.
• Because speakers have varying skills and needs, the amount of prep time will vary.
• Leverage Guild publications, research reports, and other curated content that you might find helpful for your presentation.
• View the best practices for sharing PowerPoint files in Adobe Connect.

• Email all materials to your coach.
• Please provide a handout to be used by attendees. Handouts can simply be your PPT slides or you can post job aids, sample files, worksheets, and so on.
• Please embed all the fonts in your documents, before you send them, to ensure the documents appear as you wish for everyone.
• Name the file using the event code, session number, your last name, and file version. For example, Spot1706_201_Smith_May28.ppt.
• We will format your handouts with a cover page and convert your files to PDF (unless you specify otherwise); and post your handouts on the Event Resource Page and in our Online Events Archive.

• Schedule a time for your final prep session with your coach by this date.
• Ensure all equipment and files look and behave properly.
• Confirm roles and responsibilities for all activities and tasks.
• Flag any typos or errors to edit before the final files are loaded.
• Name the file with your slides using the event code, session number, your last name, and file version. For example, Spot1706_201_Smith_May28.ppt.

• Load or email to your coach final versions of all presentation files (slides, samples, and demos).
• We cannot accept changes after this date.

• Your coach will finalize the room setup to ensure that all final files are loaded, and that layouts and polls are properly set for your session.
• Log in to test your audio and Internet connection from the location and computer you’ll present from on the day.
• You may also schedule a final walk-through of content and/or technical steps.

• Join YOUR session at least 30 minutes before start time, or as agreed upon with your coach/host.
• Your speaker coach/host will log in with you to test your audio and answer any last-minute questions.
• Have fun presenting!